UI/UX App design, Brend
This project introduces an all-in-one, cloud-based Event Management System designed to streamline the planning and execution of milestone celebrations, such as weddings, Bar/Bat Mitzvahs, and private parties. By automating RSVP tracking, seating arrangements, and gift logging, the platform eliminates the stress of event coordination, allowing hosts to focus on their special day.
Smart RSVP & Invitation Tracking: Digital invitations are sent directly to guests with real-time response monitoring. The system instantly updates who is attending, who declined, and who is still pending.
Intelligent Seating Arrangements: An intuitive drag-and-drop interface that allows hosts to easily assign guests to tables, manage table capacities, and accommodate dietary or social preferences.
Gift & Cash Registry Registry (Gift Log): A dedicated financial tracking module where hosts can record and monitor cash gifts and digital presents received from each guest, providing a clear overview of the event’s return on investment (ROI).
Transforming chaotic event planning into a seamless, data-driven experience. This system serves as a personal digital coordinator, ensuring precision from the initial guest list to the final thank-you note.
One-Click Smart Event Setup: A fast, guided onboarding wizard. The user simply selects the event type (e.g., Wedding or Bar Mitzvah), and the system automatically generates a tailored template with pre-configured steps, allowing them to go live in under a minute.
1
Cumbersome & Overwhelming Event Setup: Creating a new event is a tedious process that demands endless technical details (event type, venue, dates, catering preferences, and budget metrics) right from the start, causing high user drop-off rates before they even begin.
Automated RSVP Tracking: Digital invitations are sent with a dynamic link. The system instantly updates each guest’s status (Attending / Declined / Pending) on a centralized dashboard.
2
RSVP Chaos: Hosts waste time chasing guests via phone calls and WhatsApp, losing track within manual, outdated Excel sheets that do not update in real time.
Intuitive Drag & Drop Seating: A visual interface that allows hosts to effortlessly drag guests to tables, monitor table capacity percentages, and make instant adjustments even an hour before the event.
3
The Seating Arrangement Nightmare: Mapping out guest seating on paper leads to endless erasures, confusion, and last-minute changes that result in empty seats or separated families.
Financial Management Module (Gift Log): A quick-logging system used during or after the event to record monetary amounts, automatically linking them to the specific guest and generating a centralized revenue report.
4
Losing Control of Financial Gifts: It is difficult to track who gave how much on the night of the event. Checks get misplaced, making it hard to calculate if the event covered its costs or to know whom to thank.
WHO’RE THE USERS
The Personas
Profile: A young couple planning their own wedding (ages 25–34), or parents organizing a Bar/Bat Mitzvah.
Characteristics: Tech-savvy, working full-time jobs, limited on time, and highly budget-conscious.
Goals: To reach the event day stress-free, avoid losing money on “ghost plates” (guests who RSVP’d but didn’t show up), and ensure all guests are happy with their seating placements.
How the system helps: Provides peace of mind and complete organization. They can view everything on their mobile devices at any given moment, knowing exactly where they stand regarding budget and guest count.
Profile: An in-house venue manager or an independent event planner managing multiple events simultaneously.
Characteristics: Requires maximum efficiency, works under high-pressure timelines, and manages hundreds of guests across various clients at the same time.
Goals: To deliver flawless service to the hosts, prevent bottlenecks at the entrance reception, and lock in the exact catering plate count to minimize overhead costs.
How the system helps: Allows them to manage the event’s “behind-the-scenes” seamlessly, pull up critical data in seconds, and present a highly professional, real-time status overview to their clients.
Status: Married + 4 children (Ages 3, 6, 11, and 14)
Location: Central Israel
Traits: Extremely busy, manage a tight schedule, handle everything via mobile, and constantly look for seamless solutions that eliminate “hassle.”
“We want to celebrate with our friends, but attending an event with 4 kids is a logistical project. We need everything locked down, clear, and simple ahead of time—from seating to the wedding gift.”
Quick & Accurate RSVP: Easily update the hosts that all 6 family members are attending, including specifying special meal requests for the kids (e.g., kids’ meals, gluten-free).
Seating Certainty: Know in advance that they are all seated together at a family-appropriate table (not split up), and that the table isn’t located too close to the speakers due to the toddlers.
Effortless Gifting (Cash Gift): Give a generous cash gift on behalf of the entire family (the couple + 4 kids) at the click of a button, without searching for an ATM on the way, buying an envelope, or writing a manual greeting card at the venue while the kids are impatient.
Cumbersome Group Payments: Digital payment flows that force them to manually calculate how much to give based on the number of guests, or messy interfaces that complicate writing a family greeting.
Uncertainty Regarding the Children: The anxiety of arriving at the venue only to discover there aren’t enough chairs at the table for the kids, or that the ordered kids’ meals were overlooked.
Cluttered & Confusing Interfaces: Apps that require a lengthy registration process or send too many notifications while they are trying to get the kids dressed and out the door.
